Privacy Policy
Your Privacy Is Important to Us
At Humanis Executive Search (“Humanis Executive Search,” “we,” “us,” or “our”), we respect your privacy. This privacy policy explains how we collect, use, disclose, protect, retain, dispose of, and otherwise process personal information through our website and in connection with inquiries and executive search and recruitment-related activities.
What Personal Information We Collect
“Personal information” generally means information about an identifiable individual, or information that can reasonably identify an individual when combined with other information, subject to applicable privacy laws. Certain business contact information used solely to communicate with someone in a professional capacity may be excluded under applicable law.
We may collect personal information that you provide through our general website contact form, by email, by telephone, or through other communications. This may include your name, organization, professional title, email address, telephone number, and the contents of your inquiry.
You may also choose to provide a resume, curriculum vitae, cover letter, professional biography, or other career-related information through one of our contact email addresses, including info@humanisadvisory.com. Depending on what you provide and the nature of your inquiry, this information may include employment history, education, qualifications, professional experience, and other information relevant to recruitment or executive search. Please avoid including sensitive personal information that is not necessary for your inquiry.
If you engage directly with us as a prospective candidate, we may provide additional information about the collection and use of candidate information during the search or recruitment process.
This policy does not replace any more specific privacy notices that may apply to those activities.
We may also collect technical and usage information when you visit our website, including information collected through cookies and analytics tools as described below. We limit collection to what is reasonably necessary for the purposes identified in this policy or otherwise communicated at the time of collection.
How We Use Personal Information
We may use personal information to:
- Respond to general inquiries and requests for information;
- Review and respond to resumes, professional profiles, and other career-related information voluntarily submitted to us;
- Communicate with individuals about relevant executive search or recruitment opportunities, where appropriate and permitted by law;
- Assess professional qualifications, experience, and suitability for potential opportunities when an individual is participating in a search or recruitment process;
- Communicate with clients, prospective clients, and business contacts about our services;
- Operate, maintain, assess, and improve our website;
- Protect the security of our website, systems, and business operations, and investigate suspected misuse; and
- Comply with applicable legal, regulatory, and other obligations.
Submitting a resume or career-related information to a general contact email address does not constitute an application for any particular position or guarantee consideration for a search. If we wish to use your information for a materially different purpose, we will identify that purpose and obtain consent where required by law.
Consent and Your Choices
We obtain consent to collect, use, or disclose personal information where required by applicable law. The form of consent depends on the circumstances, the sensitivity of the information, and your reasonable expectations. Subject to legal or contractual restrictions and reasonable notice, you may withdraw your consent by contacting us using the details below. Withdrawal may affect our ability to respond to inquiries or consider you for opportunities. It does not invalidate prior lawful uses or require deletion where continued retention is required or permitted by law.
Cookies and Website Analytics
Cookies are small data files that websites may place on your browser or device. They may support website functionality, remember preferences, and help us understand website use. Depending on the technologies in use, cookies or similar tools may collect IP addresses, browser and device information, pages viewed, links selected, approximate location derived from technical data and visit dates and times.
We may use website analytics services, including Google Analytics if enabled, to understand how visitors interact with our website and improve its content and performance. Any analytics tools, cookie settings, and available choices should be confirmed before publication. You can generally manage or block cookies in your browser, although certain website features may not function as intended.
Embedded Content and Third-Party Websites
Our website may contain embedded videos, images, articles, or links to third-party websites. Embedded content may behave as though you visited the third-party website directly, and third parties may collect information or use cookies under their own privacy policies. We do not control those privacy practices and encourage you to review the relevant third-party policies.
When We Share Personal Information
We do not sell personal information. We may disclose personal information for the purposes described in this policy, with appropriate consent where required, or as otherwise permitted or required by law, including:
- To authorized employees, contractors, and representatives who need the information to perform their duties;
- To third-party service providers acting on our behalf, such as website hosting, information technology, analytics, email, and communications providers;
- To client organizations or their authorized representatives in connection with an executive search or recruitment process, where appropriate notice and consent have been obtained or the disclosure is otherwise authorized by law;
- To authorized representatives of related Humanis companies where necessary for a requested service or appropriately authorized referral;
- To public authorities, regulators, or law enforcement bodies where required or permitted by law; and
- To relevant parties in connection with a lawful corporate reorganization, merger, financing, or sale of business assets, subject to applicable safeguards and legal requirements.
We do not automatically forward resumes or other candidate information received through our general contact email addresses to clients or other organizations simply because they have been submitted. Any such sharing must be consistent with the purpose of collection, applicable notices, and legal requirements.
Some service providers may process or store information outside Canada. In those cases, information may be subject to the laws of the jurisdiction where it is processed and lawful access requests made by authorities there. We take appropriate steps to protect information handled on our behalf.
How We Protect Personal Information
We use reasonable administrative, physical, and technical safeguards designed to protect personal information in our custody or control from unauthorized access, collection, use, disclosure, copying, modification, loss, or destruction. Safeguards should reflect the sensitivity of the information, including resumes and other candidate records, and the risks associated with its handling.
Access to personal information is limited to individuals who require it for legitimate business purposes. No transmission over the internet or method of electronic storage can be guaranteed completely secure. The precise security measures described publicly should be confirmed against our current practices before publication.
Privacy and Security Incidents
We maintain procedures to identify, contain, assess, and investigate suspected or confirmed privacy or security incidents. Where required by applicable law, we notify affected individuals and report incidents to the applicable regulator. We review incidents and consider corrective measures to reduce the likelihood of recurrence.
How Long We Retain Personal Information
We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, or as otherwise required or permitted for legal, regulatory, contractual, security, or legitimate business reasons. Retention periods may differ for website inquiries, business correspondence, resumes submitted without reference to a specific role, and information collected as part of a particular search or recruitment process.
Where appropriate and permitted by law, we may retain candidate contact details and professional information for consideration in future searches. If you do not wish us to retain your information for that purpose, you may contact us using the details below, subject to applicable legal retention requirements.
When information is no longer required, we take reasonable steps to securely delete, destroy, or anonymize it in accordance with applicable law and our information management practices. Backup copies may remain until they are removed through the applicable backup retention cycle, subject to appropriate safeguards. We comply with any minimum retention periods required by applicable law.
Accessing and Correcting Your Information
Subject to applicable law, you may request access to the personal information about you in our custody or control, ask about its use and disclosure, or request correction of information that is inaccurate or incomplete. We may need to verify your identity before responding. Legal exceptions or limitations may apply, and we will respond within applicable statutory time frames.
Questions, Concerns, and Privacy Requests
You may contact us to ask about this policy, request access or correction, withdraw consent where applicable, request consideration of deletion, or raise concerns about our privacy practices. If you are dissatisfied with our response, you may have the right to contact the applicable privacy regulator.
Updates to This Policy
We may revise this policy as our practices, technologies, services, or legal obligations change. We will post an updated version on our website and revise the “Last updated” date. Where required, we will provide additional notice or seek consent before material changes take effect.
Contacting Us
Humanis Executive Search
Suite 900, Rice Howard Place
10060 Jasper Avenue
Edmonton, AB T5J 3R8
Phone: 780.554.6761
Last updated: October 23, 2026